FLSA Recordkeeping Requirements
The FLSA requires employers to keep certain records for non-exempt employees. Here's what to keep and for how long.
What You Must Keep
For each non-exempt employee: identifying info, hours worked each day and week, regular and overtime pay, total wages per pay period, pay date, and the basis of pay. There's no required format, but the data must be accurate.
How Long to Keep It
Payroll records: at least 3 years. Records used to compute pay (time cards, schedules, wage-rate tables): at least 2 years. Some states require longer, so keep records for the longest applicable period.
Making It Easy
A time clock that logs every punch and edit gives you compliant, audit-ready records automatically, far safer than reconstructing hours from memory or paper.
FAQ
How long do I have to keep time cards?
At least 2 years under the FLSA; payroll records at least 3 years. Check your state for longer requirements.
Is there a required format?
No, the FLSA doesn't mandate a format, only that the required data is accurate and retained.
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