Free Time Card Calculator
Enter each day's clock-in and clock-out times and any unpaid break, and we'll total the week in decimal hours, exactly what payroll needs.
1 employee on this sheet
Week0.00hrs
| Mon | Tue | Wed | Thu | Fri | Sat | Sun | |
|---|---|---|---|---|---|---|---|
| In | |||||||
| Out | |||||||
| Break |
Total hours
0.00
0h 00m
Regular (first 40)
0.00
Overtime
0.00
none this week
Weekly time card · Decimal hours for payroll · Overnight shifts handled · Nothing is saved or sent anywhere.
How to Calculate Hours Worked
To turn clock times into payroll hours: find the elapsed time between start and end, subtract unpaid breaks, then convert the leftover minutes to decimal by dividing by 60. For example, 8 hours and 30 minutes becomes 8.50 (30 ÷ 60 = 0.50).
Doing this by hand every week is error-prone. A time clock like Kloqk records the punches for you and produces payroll-ready totals automatically, free.
One calculator, whatever you call it
People reach this tool searching for an employee hours calculator, a job hours calculator, a clock-in card calculator, or a clock-out time calculator, it's all the same math. Enter punch times, and it computes hours worked and calculates the time for your timesheet, with totals in payroll-ready decimal hours. It replaces the punched paper time clock time cards your office may still be adding up by hand.
Adding up a biweekly time card
A biweekly card covers two workweeks, and the thing to get right is that they are totalled separately. Overtime is owed on hours past 40 in each workweek, not on hours past 80 in the pay period. Someone who works 45 hours one week and 35 the next has 80 hours for the period and is still owed five hours of overtime, because the first week crossed the line on its own. Averaging the two weeks to avoid the premium is one of the more common wage-and-hour errors, and it is not permitted.
Work each day the same way: elapsed time between clock-in and clock-out, minus any unpaid break, converted to decimal. Then total each week, apply the overtime split to each week, and only then add the two together for the payroll figure.
Deducting the lunch break
A genuine meal break of 30 minutes or more, with the employee fully relieved of duty, can be unpaid and comes out of the day's total. A short rest break of roughly 20 minutes or less is hours worked under federal rules and stays in, whether or not anyone clocked out for it.
The dangerous pattern is the automatic deduction: a system that removes 30 minutes from every shift regardless of whether the break was taken. When somebody works through lunch and the deduction still happens, you have underpaid them, and the record you would rely on to prove otherwise is the record that made the error. Meal and rest break laws by state covers which states require the break in the first place.
Overnight and split shifts
A shift from 10pm to 6am is eight hours, but subtracting the clock times gives minus sixteen. Add 24 hours when the end time is earlier than the start. Split shifts are simply two entries for the same day, each calculated separately and added, and the gap between them is unpaid unless your state says otherwise.
If you want the decimal conversion on its own, the minutes to decimal converter handles it, and the overtime calculator prices the premium once you know the hours.
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