For cities, counties and public works
Every city hour, on the record.
Kloqk is a time clock and scheduling app for city and county departments. Crews clock in at a tablet or from their own phone, every punch keeps a photo and a timestamp, and every correction shows who approved it.
Free time clock · Unlimited employees · No contract
Ray Delgado
Public Works · Streets crew
- Clock in · 6:58 AMYard tablet · photo kept
- Lunch · 12:00 to 12:30 PMOwn phone
- Clock out · 3:30 PMWas missing. Requested by Ray: “Forgot at the water main repair.” Approved by J. Moore, Nov 10, 4:12 PM
Example record. Names are made up.
Built for the hourly side of local government
- Public works and streets
- Parks and recreation
- Water and utilities
- City hall and clerks
- Libraries and community centers
- Seasonal and part-time crews
A time record you can stand behind
Paper timesheets get retyped every pay period, and nobody can say later who changed what. Kloqk keeps the punch, the photo and every correction together, all on the free plan.
A photo and a timestamp at every punch
Staff clock in with a PIN on a tablet at the yard or the front desk, or from their own phone. Each punch keeps the time, where it was made and a photo, so the hours on the sheet are the hours worked.
Every correction has a name on it
A forgotten clock-out is requested, approved and kept: the old time, the new time, the reason and who approved it. The Adjustments report lists every changed punch for the pay period.
Overtime and breaks, added up
Hours, breaks and overtime per 40-hour workweek are worked out for you, including part-time and seasonal staff, and exported for QuickBooks, ADP, Paychex, Gusto and more.
Attendance for the pay period
Late arrivals, early departures and no-shows for the current week and pay period, with excused absences and the reason given. Older history is on Pro.
At the yard, the front desk or out on a route
- A shared tablet or computer. Staff type a 4-digit PIN. No email address or smartphone needed.
- Their own phone. Seasonal and field crews clock in where the work starts and see their schedule.
- Departments and sites. Group staff by department. More than one location is on Pro, and GPS job sites that flag punches made away from the site are on Premium.
Easy for finance and the clerk's office
Pay by invoice, Net 15
Paid plans can be billed by invoice instead of a card, due in 15 days, with your PO number on every invoice. Pay it online by card or ACH bank transfer.
Built to WCAG 2.1 AA
The standard the ADA Title II rule sets for state and local government. Read our accessibility statement, and ask us for the VPAT. Accessibility statement
No contract, nothing to install
It runs in a web browser on the tablets, computers and phones you already have. Start one department on the free plan without a purchase order.
Start with one department, one pay period
- 1
Set it up
Add the department and its staff, with a PIN for each. About ten minutes, or we do it with you on a call.
- 2
Clock in
Open the time clock on a tablet at the yard or front desk, and let field staff use their phones.
- 3
Compare
Run one pay period next to your current timesheets. Export the hours to payroll and see if they match.
Everything in Kloqk, for a city department
Free covers one site with unlimited employees. Pro adds more sites and full history. Premium adds GPS job sites. Paid plans can be billed by invoice.
Clocking in
- Tablet or computer time clock with 4-digit PINs, set up by opening a linkFree
- A photo at every punch to stop buddy punchingFree
- Clock in from their own phone or computer, with their own loginFree
- Breaks and lunches, paid or unpaid, by your rulesFree
- Manager mode: a supervisor punches someone in or out, recorded under their nameFree
- Unlimited employees, no per-person feeFree
- Tablet-only clocking: turn off phone punching per site or per personPro
- GPS on every phone punch, job sites by address, off-site punches flagged or blockedPremium
Hours, overtime and payroll
- Timesheets by pay period: weekly, bi-weekly, semi-monthly or monthlyFree
- Overtime per 40-hour workweek, or daily where state law requires itFree
- Payroll exports in the formats QuickBooks, ADP, Paychex, Gusto and others importFree
- Pay rate history with dated raises, priced at the rate in forceFree
- Labor cost with employer taxes, by location and departmentFree
- Hours and payroll split by sitePro
- Hours by job site on the timesheet and in payrollPremium
The record and the audit trail
- Fix or add a punch; every change keeps who, when and whyFree
- Staff request punch fixes at the clock; a supervisor approves or deniesFree
- Adjustments report: every edit and every request, with the decisionFree
- Detailed report of every punch, with where it was made, as CSV or PDFFree
- Old records are kept, not deleted. Free shows the last 90 days; Pro shows everythingPro
- Activity log on each person: sign-ins, emails sent and every changePro
Attendance
- Late arrivals, early departures and no-shows for the current week and pay periodFree
- Excuse an absence with a reason, or turn a no-show into time off; every action keptFree
- Scheduled vs actual, person by person, day by dayFree
- Attendance history and repeat patterns over 30 days to 12 monthsPro
- Daily, weekly or monthly report emails with tardies, no-shows and overtime aheadPro
Scheduling
- Build the week's shifts per person and per site, published to staff phonesFree
- Open shifts and weekly hours per person, with the history of every changeFree
- Availability, suggested schedules, and schedules emailed to each personPro
- Shift swaps: a coworker accepts, a supervisor approvesPro
Time off and leave
- Vacation and sick policies with accrual, caps and carry-overFree
- State sick-leave presets so the rule is right from the first dayFree
- Requests from the clock or a phone, approved or denied with a noteFree
- Balances on each person's screen, PTO hours in payrollFree
- Holidays, events and who is out on one calendarFree
Built for public employers
- Pay groups with 7(k) work periods for fire and law enforcementPro
- Comp time banked instead of overtime pay, with the 240 and 480 hour capsPro
- Shift differentials, holiday premium, on-call stipends and call-back minimumsPro
- Employee sign-off, supervisor approval and closed pay periodsPro
- Cost codes for grants, funds and projects, with a report and exportPro
- FMLA eligibility, cases, deadlines and balancesPro
- Two-factor sign-inFree
- Single sign-on with Microsoft Entra ID, Okta or GooglePremium
People, roles and permissions
- Owner, admin and manager roles with a yes/no permission matrix you controlFree
- Managers limited to their own site's peoplePro
- Employee records: contact, emergency contact, hire date, departments, pay historyFree
- Bulk import from a spreadsheetFree
- Documents on each record; handbooks and policy templatesFree
- E-signature on documents, with who has signedPro
- A careers page, job posts and applicant trackingFree
- Staff screens in English, Spanish and other languagesFree
Plan details and prices are on the pricing page.
What cities and counties ask for, and where Kloqk stands
The requirements we hear from public employers, answered honestly. If your city needs something that is not here, tell us: we build in the order customers ask.
| Requirement | Kloqk | Notes |
|---|---|---|
| FLSA time records: hours per day and per workweek for every hourly employee | Included | Every punch is kept with its timestamp, however old it gets. |
| Overtime per 40-hour workweek | Included | Worked out automatically, including part-time and seasonal staff. |
| Records you can pull for an audit or a public records request | Pro | Free shows the last 90 days. Pro shows every record ever kept, exported as CSV or PDF. |
| An audit trail for every timesheet change | Included | Old time, new time, reason, who changed it and who approved it. |
| Supervisor approval of corrections | Included | Staff request a fix; a supervisor approves or denies it. |
| Department and site reporting | Pro | Departments on every plan; more than one location on Pro. |
| Proof crews were on the job site | Premium | GPS at the punch, job sites by address, off-site punches flagged. |
| Leave accrual, caps and carry-over | Included | Vacation and sick policies, state sick-leave presets, balances in payroll. |
| Role-based access | Included | Owner, admin and manager roles with permissions you set. |
| Accessibility under ADA Title II (WCAG 2.1 AA) | Included | Automated scans pass; a manual screen reader review is in progress. VPAT on request. |
| Screen-reader-friendly PDF reports | Included | Every report PDF is a tagged PDF. |
| Pay by invoice with a purchase order, Net 15 | Included | On paid plans. Paid online by card or ACH bank transfer. |
| Payroll export | Included | CSV formats for QuickBooks, ADP, Paychex, Gusto and others. No direct export to government ERP systems yet. |
| 7(k) work periods for fire and law enforcement | Pro | Pay groups with a 7 to 28 day work period, using the overtime thresholds in the federal table (29 CFR 553.230). |
| Compensatory time off instead of overtime pay, with the 240 and 480 hour caps | Pro | Banked at 1.5 hours per overtime hour, paid in cash past the cap, with a balance and ledger per person and the payout worked out at termination. |
| Employee and supervisor sign-off on each timesheet, and a locked pay period | Pro | Employees certify their hours, supervisors approve, and a closed period refuses every change until reopened with a reason. |
| Coding hours to a grant, fund or project | Pro | Staff pick a code at clock-in or switch tasks; a report and export show hours, overtime and labor cost per code. |
| Union or bargaining-unit pay rules, shift differentials, on-call and call-back pay | Pro | Each pay group has its own overtime rule, differentials, holiday premium, on-call stipend and call-back minimum. |
| FMLA leave tracking | Pro | Eligibility from hours actually worked, cases with notice and certification deadlines, intermittent leave and a balance per person. |
| Two-factor sign-in | Included | Authenticator app with backup codes; you can require it for owners, admins and managers. |
| Single sign-on with Microsoft Entra ID, Okta or Google | Premium | SAML 2.0 or OIDC, with your email domain verified by DNS. |
| A SOC 2 report | Not yet | Our security controls and policies are written down; an outside audit has not been done. See our security page. |
Questions from city staff
- Does Kloqk handle FLSA overtime for public employees?
- Yes. Overtime is per 40-hour workweek by default. On Pro, pay groups add 7(k) work periods for fire and law enforcement and compensatory time off in place of overtime pay, with the 240 and 480 hour caps.
- Can we pay by invoice with a purchase order?
- Yes. Choose Pay by invoice on the Billing page. Invoices are due in 15 days, show your PO number, and are paid online by card or ACH bank transfer.
- Do our employees need email addresses or smartphones?
- No. Staff can clock in with a PIN on a shared tablet or computer. Those who want to can also clock in and see their schedule from their own phone.
- Does IT need to install anything?
- No. Kloqk runs in the web browser. A tablet at the yard or a computer at the front desk becomes the time clock by opening a link.
- Can we try it with one department first?
- Yes, and that is how we suggest starting. Set up one department, run one pay period next to your current timesheets, and compare.
- Is it accessible to employees with disabilities?
- We build to WCAG 2.1 AA and test every main page in automated scans, in light and dark mode, at phone and desktop sizes. Our accessibility statement lists what we know is not finished yet.