Pay Stub Requirements in District of Columbia
District of Columbia (DC) · Pay stub rules · Last reviewed July 2026
Federal rule
None
State statement
Usually required
Keep records
3+ years
Are Pay Stubs Required?
There is no federal law requiring pay stubs, but most states require employers to give each employee a written or electronic wage statement every pay period. District of Columbia employers should confirm the specific format and delivery rules that apply locally.
What a Pay Stub Usually Must Show
Commonly required items include gross wages, hours worked, the pay rate, every deduction, net pay, the pay-period dates, and identifying information for the employer and employee. Some states also require showing accrued sick leave.
Recordkeeping
Keep payroll records for at least three years under federal law — some states require longer. Accurate time records are the foundation of an accurate, defensible pay stub.
District of Columbia Labor-Law Snapshot
Beyond pay-stub rules, the District of Columbia minimum wage is $18.40/hour (about $11.15 above the federal $7.25), overtime is about $27.60/hour, and a final paycheck is generally due by the next business day on discharge — figures your stubs need to reflect.
For District of Columbia employers these rules interact with timekeeping: accurate, audit-logged hours drive overtime, sick-leave accrual, final pay, and break records. District of Columbia sets no statewide meal-break requirement and does not mandate paid rest breaks; a final paycheck is due by the next regular payday or within 7 days, whichever is sooner when an employee resigns. Confirm current District of Columbia figures with the state labor office before relying on any single number.
Official Sources
More District of Columbia Guides
Pay Stub Rules in Other States
District of Columbia Pay Stub Rules: Frequently Asked Questions
Are employers required to give pay stubs in District of Columbia?
There's no federal pay-stub law, but most states require a wage statement each pay period. District of Columbia employers should confirm the local format and delivery rules.
What must a District of Columbia pay stub include?
Typically gross wages, hours worked, pay rate, all deductions, net pay, and the pay-period dates — and in some states, accrued sick leave.
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