Pay salaried employees
Enter a yearly salary and Kloqk pays each period its share whatever the clock says, adds overtime for non-exempt staff, and handles partial periods.
Set the person's pay rate Type to Salary and enter the yearly amount. Kloqk pays them their share of it each pay period, whether or not they clock in, and adds overtime only if they are non-exempt.
Set someone up on a salary
- In the sidebar, click Employees, open the person and click Edit.
- Under Pay rate, choose Salary for Type and enter the yearly salary as the Rate, for example 52000.
- Set Overtime status: Exempt (no overtime) or Non-exempt (owed overtime).
- Check the Hire date. Pay starts from it.
- Save the form.
How a salary is paid
- Per pay period: the yearly salary divided by the pay periods in a year (52 weekly, 26 bi-weekly, 24 semi-monthly, 12 monthly).
- Whatever the clock says: thirty hours on the clock or none at all, the period's share is paid.
- Part of a period: the period's pay is shared across its weekdays, so a first week, a last week or a mid-period raise gets its share.
- From and to: paid from the hire date (or the day they were added, if there is none) to the termination date.
- Paid leave is inside the salary and adds nothing to it.
- Overtime is owed on top to anybody non-exempt, at the salary divided by 2,080, times one and a half. Exempt people get no overtime.
Where a salary shows
- Reports > Payroll shows the rate as a yearly figure, such as $52,000.00/yr, tagged Salary.
- The employee's Pay tab lists every pay period with pay in it, so a salaried person has a full history even with no punches.
- The Paychex Flex file sends no Hourly row for them, because Paychex pays salaries from its own setup. Their overtime is sent. See the Paychex Flex upload.
- Reports for a range that is not a whole pay period show a share: a quarter on a monthly salary is three months of it.
Good to know
- A salaried non-exempt person still needs to clock in for their overtime to be counted.
- Switching someone from hourly to salary is a rate change. Set New rate starts on to the day it began, and earlier days stay hourly.
- Pay figures in Kloqk are estimates of gross pay before tax. Your payroll provider runs payroll.
Questions people ask
Do salaried employees have to clock in?
Not to be paid their salary. If they are non-exempt, their clock hours decide any overtime they are owed.
How is overtime worked out on a salary?
For non-exempt staff, at the yearly salary divided by 2,080, times one and a half, for each overtime hour.
Someone started mid-period. Do they get the full period?
No. The period's pay is shared across its weekdays, and they are paid from their hire date.
Does vacation add to a salaried person's pay?
No. Paid leave is inside the salary. Their balance still goes down when you approve the request.
Related guides
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Updated 2026-10-07