Pay Stub Requirements in California

Are Pay Stubs Required?

There is no federal law requiring pay stubs, but most states require employers to give each employee a written or electronic wage statement every pay period. California employers should confirm the specific format and delivery rules that apply locally.

What a Pay Stub Usually Must Show

Commonly required items include gross wages, hours worked, the pay rate, every deduction, net pay, the pay-period dates, and identifying information for the employer and employee. Some states also require showing accrued sick leave.

Recordkeeping

Keep payroll records for at least three years under federal law — some states require longer. Accurate time records are the foundation of an accurate, defensible pay stub.

California Labor-Law Snapshot

Beyond pay-stub rules, the California minimum wage is $16.90/hour (about $9.65 above the federal $7.25), overtime is about $25.35/hour, and a final paycheck is generally due immediately at the time of termination on discharge — figures your stubs need to reflect.

For California employers these rules interact with timekeeping: accurate, audit-logged hours drive overtime, sick-leave accrual, final pay, and break records. California requires meal breaks on longer shifts and requires paid rest breaks; a final paycheck is due within 72 hours — or immediately if the employee gave at least 72 hours' notice when an employee resigns. Confirm current California figures with the state labor office before relying on any single number.

Official Sources

• U.S. DOL — Minimum wage by state
• U.S. DOL — State overtime
• U.S. DOL — State labor offices

More California Guides

Pay Stub Rules in Other States

California Pay Stub Rules: Frequently Asked Questions