Employee onboarding software
Send new hires their paperwork, get it e-signed, and track every step, no printer, no chasing.
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E-signature Documents
Send offer letters, policies, and handbooks for the new hire to read and e-sign from their phone.
Track What's Done
See exactly which documents each hire has signed and what's still outstanding.
Self-service Portal
New hires get their own login to sign docs, set up their PIN, and see their schedule and hours.
Remote-friendly
Onboard in-person or remote hires the same way. Onboarding documents and e-signature are on Premium at $59 per location per month.
Frequently asked questions
Does Kloqk handle employee onboarding?
Yes. Send offer letters, policies, and forms for e-signature, track completion, and give new hires a self-service portal. Onboarding documents are on the Premium plan at $59 per location per month.
Can new hires sign documents online?
Yes, they read and e-sign onboarding documents from any phone or computer; you see what's signed.
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What employee onboarding software handles
It collects the paperwork a new hire has to complete, tracks what has been signed and what has not, and gets them set up before their first day rather than during it. The legally load-bearing part is the I-9, which has to be completed within three business days of the start date, alongside the W-4 and any state withholding forms.
Keeping the completion dates matters as much as collecting the forms. The I-9 deadline is enforced on the date, so a file that proves the form exists but not when it was signed leaves the question open. That is the main reason a shared drive full of PDFs is weaker than it looks.
What belongs on a new hire checklist
Required paperwork first: I-9 with acceptable documents examined, W-4, state withholding, and any state-specific notices your jurisdiction requires at hire. Then payroll setup, direct deposit, handbook acknowledgement, and emergency contact. Then the practical items, which vary: access, equipment, a rota for the first week, and whoever is going to answer their questions.
Onboarding and offboarding are the same problem viewed from either end. The offboarding equivalent is the final paycheck deadline, which differs by state and differs again depending on whether the employee resigned or was let go. Final paycheck laws by state covers both.
Free, open source, and what small businesses actually need
Open-source onboarding tools exist and are worth the effort mainly if you have someone to run them. For most businesses under about fifty people the requirement is narrower than the category suggests: send the documents, collect signatures, know what is outstanding, and keep the dates. Training modules and LMS features are usually bought long before they are used.
Kloqk's onboarding is Premium at $59 per location: offer letters, policies and forms sent for e-signature, a view of what has been signed, and a self-service portal for each new hire. The time clock they will use from day one is free for unlimited employees, so you can start there and add onboarding when the hiring volume justifies it.
Questions people ask about this
What should be in a new hire onboarding checklist?
The legally required paperwork first: I-9 within three business days of the start date, W-4, and state withholding forms. Then payroll setup, handbook acknowledgement, any state-required notices, and access to whatever they need to do the job. Keeping the completion dates is as important as collecting the forms, because the I-9 deadline is enforced on the date.
What hr software does a small business actually need?
Under about twenty people, you need somewhere to record hours accurately, somewhere to keep signed documents, and a way to get hours into payroll. Applicant tracking, performance review cycles and engagement surveys are usually bought long before they are needed. Start with the record-keeping, because that is the part with legal consequences when it is missing.
How do small businesses post jobs for free?
A careers page on your own site plus the free tiers of the major job boards covers most hiring at this size, and the careers page is the part people skip. It is also the one you control, the one that ranks for your own business name, and the one that does not stop working when a board changes its pricing. Kloqk's hiring tools are on Premium at $59 per location.
Still deciding? Try the free calculators or read the wage-and-hour guides for your state.