The Detailed report: every punch

Reports > Detailed shows each person's punches one day per row: when they clocked in and out, their breaks and lunches, and the hours. It is the report to open when someone questions a total.

Open it

1. In the sidebar, click Reports.
2. Choose the Period, and a Location if you have more than one.
3. Click Detailed.

Reading a day

Each person has a table with Date, In, Out, Break, Lunch, Worked, Regular and Overtime, and a total row at the bottom. Times are in your business's time zone, which the heading names.

• Two shifts, or two breaks, in one day stack inside the cell.
• Breaks and lunches show as a time range and their length, with how much was paid and unpaid under it.
• A star (*) marks a punch edited by a manager.
• missing in red means a clock-in with no clock-out, or the other way round.
• Red notes under Break or Lunch point out days that broke your break rules.
• An overnight shift sits on the day it started.

Where phone punches were made

For a punch from someone's phone, the line under the time names the job site and the distance from it:

• Warehouse · 40 m (inside) when the punch was inside that site's geofence.
• 300 m from Warehouse (outside) in amber when it was outside.
• Just the distance when the site has no geofence set.

Hover over that line to see how accurate the phone's GPS was. A punch made away from your job sites also shows the street address it came from, with a map link.

See what was changed

1. Tick Show edits at the top right.
2. Under each day, a red line lists every change to a punch on that day: what changed, from what, by whom and the reason given.

Long reasons are cut short on screen; hover to read all of it. The PDF prints them in full.

Download it

• PDF prints each person with their own table and lines for the employee's and manager's signatures and the date. If Show edits is ticked, the PDF includes the edits.
• Spreadsheet gives one row per punch, with the GPS site, the distance from it in meters, whether it was inside the geofence and the GPS accuracy.
• Fields chooses what shows under each name. Employee number and location are on by default.

Good to know

• The Detailed report's hours come from the same calculation as timesheets and payroll, so its totals match.
• Recording where phone punches happen works on every plan. Enforcing geofences on the Field Time Clock is part of Premium ($59 per location per month).
• To see changes listed by the day they were made rather than the day they affect, use the Adjustments report.