Enter hours in bulk for a whole pay period

The bulk hours grid puts your people down the side and the pay period's days across. Type each day in shorthand like 9-5 l30, review, and accept. Kloqk turns it into ordinary punches and works out breaks and overtime from your own rules as you type.

Open the grid

1. Click Timesheets in the sidebar.
2. Click Enter hours in bulk.
3. Pick the Pay period at the top. With more than one location, pick a location tab.

How to type hours

Type	Means
9-5	9:00 AM to 5:00 PM
9-5 l30	with a 30 minute lunch
9-5 l30 b15	and a 15 minute break
7a-3:30p	times with am or pm
7-11, 12-4	two stretches in one day
5p-1a	an overnight shift, ending the next morning
l12-12:30	a lunch at stated times instead of a length
8h	hours only, when you know the total but not the times

Blank means off. Without am or pm, 5 to 11 are read as morning and 12 to 4 as afternoon, so 9-5 is nine to five. A lunch typed as a length is placed in the middle of the shift; whether it is paid comes from your settings, not from what you type.

Fill it faster

• Fill weekdays from the first day under a name copies that person's first day across the weekdays.
• Apply to everyone: type the hours under Hours to apply and click Apply. Only empty days are filled.
• Use the schedule fills days from your scheduled shifts.
• Copy last period brings last period's hours forward.
• Paste a block copied from a spreadsheet into a cell, and it fills across and down from there.
• Upload a timecard PDF reads a timecard report from another clock. See Upload a timecard PDF.

Review and accept

1. Fix any cell marked in red. Hold the pointer over it to see what is wrong.
2. Click Review and accept.
3. Check the summary. A day that already had punches is replaced by what is shown; a day left blank has its punches removed. Only cells you changed are sent.
4. Add a Reason (optional) and click Enter these hours.

The hours land on each person's timesheet straight away, marked as entered by you.

Good to know

• Totals in the grid use the same break, lunch and overtime rules as the timesheet, so they agree.
• A day whose existing punches do not form clean shifts is locked in the grid. Fix it in the timesheet editor instead. See Edit punches and times.
• A cell can show that a required break was short, using your break rules.
• Who can use the grid follows the Fix and adjust punches permission.