Set up PINs for the time clock

Each person punches on the Office Time Clock with a four-digit PIN. You can set them all yourself on one screen, or let staff choose their own at the clock the first time they use it.

Set everyone's PIN on one screen

1. On your Overview, find the Give everyone a PIN step and click Set PINs. (The page lives at /dashboard/employees/pins.)
2. Type a PIN beside each name, or click Generate the empty ones to fill only the blank boxes. PINs already set are never changed.
3. Click Save PINs.
4. Click Print the list if you want a sheet to hand out.

Two people cannot share a PIN. A clash is marked duplicate as you type.

Let staff choose their own at the clock

1. On the time clock, the person taps First time here? Set up your PIN under Enter your PIN.
2. They tap their name. Only people with no PIN yet are listed.
3. They choose four digits, then type them again to confirm.

From then on they just type their PIN. If everyone already has one, the clock says so and tells them to ask a manager.

Reset a forgotten PIN

You have two ways:

• Pick it for them. On Employees, use the PIN column (Change PIN), or open their record, click Edit and type a new Kiosk PIN (4 digits).
• Let them choose a new one. Open their page and click Let them choose a new PIN. Kloqk shows an eight-digit one-time code. It works once and expires in 15 minutes. At the clock they tap First time here? Set up your PIN, then Have a setup code?, type the code and choose four new digits. Their old PIN stops working when you issue the code.

People who have their own login can also set a new PIN on their phone, under Kiosk PIN in their employee page.

Good to know

• A PIN is exactly four digits. 0000 is reserved: typing it on the clock opens PIN setup.
• PINs are free on every plan. Staff on the Office Time Clock need no email and no account.
• A manager can punch somebody in without their PIN using manager mode. See Manager mode on the time clock.
• Who can set and reset PINs is the Add people and reset PINs row in Settings > Permissions. Managers have it by default.